Accounts Payable Specialist (Administrative)

The Accounts Payable Specialist is responsible for accurately processing and managing vendor invoices, payments, and related documentation in alignment with company policies and accounting standards. This role ensures timely and accurate payment processing, reconciles vendor statements, and supports month-end close, audits, and compliance requirements. The specialist serves as a key liaison between vendors and internal departments to resolve payment issues and maintain positive relationships.
ESSENTIAL FUNCTIONS:
· Review and process invoices in accordance with company policies and procedures
· Match vendor invoices in Speid and Bistrack Software
· Enter vendor invoices into the Great Plains Accounting System
· Schedule and prepare payments via checks, ACH, or wire transfers
· Reconcile vendor statements and resolve discrepancies in a timely manner
· Assist with month-end closing activities, including accruals and reports
· Maintain accurate and organized AP records and documentation
· Communicate with vendors and internal departments regarding payment status
and issues
· Support audits and compliance requirements as needed
· Match and enter all vendor credits
· Set up new vendors in accordance with company policies and procedures
· Maintain W-9 information
· Process Year End 1099's
· Prepare exemption certificate for the State of MN and Wisconsin as needed
· Support accounts receivable as needed

EDUCATION & EXPERIENCE:
· Associate's or Bachelor's degree in Accounting, Finance, or a related field
(preferred) or equivalent experience
· 2+ years of accounts payable or general accounting experience

KNOWLEDGE, SKILLS AND ABILITIES:
· Strong knowledge of accounting principles and AP best practices
· Experience with Great Plains accounting software preffered
· Experience with Bistrack software preferred
· Previous experience with AP automation preferred (Spied)
· Excellent attention to detail and organizational skills
· Proficiency in Microsoft Excel and other Microsoft Office applications
· Ability to work independently and manage multiple priorities
· Ability to adapt and be flexible as needed or required
· Familiarity with 1099 reporting
· Prior experience in Lumber industry is a plus