Operations Manager (Finance)

The Office Manager reports to the Executive Director and serves as an administrative support resource for the FL-CEMS and Department of Emergency Medicine. This position will perform a wide range of administrative and operational duties across mission areas, including travel coordination/ arrangements and reimbursements, preparing spreadsheets, correspondence, reports and presentations, supply management, handling information requests, planning conferences and meetings. This position will also answer the main FL-CEMS phone line and other types of correspondence.

• A Bachelor's degree plus at least one year of customer service experience; or a Master's degree in Hospitality, Business or related.
• Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. • Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Familiar with Microsoft Outlook, PowerPoint and Excel. Skilled in writing engaging social media posts for an organization. Intermediate computer skills preferred.

Knowledge of USF and state policies and procedures is preferred.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

• Administrative Support: Prepare presentation materials for others to use, edit content, and add appropriate graphic and design elements. These responsibilities may include creating basic web content. Perform basic statistical calculations on data for reports and presentations. Plan, prioritize, and schedule meetings and appointments on behalf of FL-CEMS leadership. Make decisions daily regarding calendars. Assist with grant proposals and serve as a resource for information related to the administration of grants and contracts. Act as a liaison for communication to internal and external customers as it relates to FL-CEMS.
• Transactional Duties: Perform specialized administrative duties required to support FL-CEMS, using discretion to make judgments based on operating guidelines or create guidelines to streamline new processes. Support purchasing requirements for the Department of Emergency Medicine and FL-CEMS, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, as well as maintain and reconcile P-Card information as required. Arrange and coordinate travel and travel reimbursement for staff and project collaborators as needed.
• Project Coordination: Serves as a resource person and keeps up-to-date with ongoing projects. Responsible for duties as required to support the mission and function of the division. Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. Assist in Center Communication. Assist in updates and maintenance of community engagement resources (i.e. website, research pages). Assist in management of social media pages related to FL-CEMS and Department of Emergency Medicine.
• Administrative: Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for staff and faculty. Fulfills administrative requirements for staff and faculty within area of responsibility.
• Performs other duties as assigned.