zADRLCAC - League of CA Test
Office Manager/Bookeeper - Institute for Local Government (Finance)
Manage all bookkeeping processes, including recording day-to-day financial transactions and completing the posting process; reconciling sales taxes, and bank accounts at the end of each month; monitoring financial transactions and reports; processing accounts receivable and payable; processing checks
Work with the contracted accounting firm on a regular basis to ensure all financial activities are handled satisfactorily, including the monthly financial reports and the annual audit
Run requested reports that will help the Executive Director plan expenditures, analyze variances, and carry out necessary corrections to meet organizational goals
Organize office operations and procedures; be the point person for office management, maintenance, mailing, shipping, inventory, supplies, equipment, bills, and errands
Ensure filing systems are maintained and current; implement procedural and policy changes to improve operational efficiency
Coordinate with IT department on all office equipment, like printers, copiers, computers, etc.
Manage administrative relationships with grantors, clients, vendors, service providers, and others, ensuring that all items are invoiced and paid on time
Assist the Executive Director with orientation and training of new employees and board members
Participate actively in the planning and execution of organization events, like board meetings and strategic planning retreats; coordinate internal office activities, like birthday celebrations, retreats and parties
Help coordinate the Executive Director's schedule, appointments, and bookings, when requested
Handle external inquiries
Support the communications team with database management and data entry, including email newsletter contact lists
Update administrative pages on the ILG website
Process donations to the organization and relevant receipts
About the Institute for Local Government
The COVID-19 pandemic has highlighted the important role of local government in shaping a thriving community. That's why ensuring that local government leaders have the best resources, connections, and knowledge available is essential for their success. With a long history of serving the needs of local governments in California, ILG supports city, county, and special district officials in tackling the state's most pressing and evolving issues.
ILG has a big mission, but we're a small non-profit focused on four (4) key pillars of work:
Leadership & Governance
Public Engagement
Sustainability & Environment
Civics Education & Workforce
Click here to learn more about ILG
Work Schedule and Travel
ILG's normal work week is Monday through Friday, 8:30 a.m. to 5 p.m. This position's responsibilities may occasionally require work hours or days outside the normal schedule. Overnight and multi-night out-of-town travel for meetings, presentations and conferences will be required 1-2 times per year. Due to the COVID-19 pandemic, you will work remotely (telework) until the office reopens to staff, which at present is not known.
Employer
ILG receives staffing services through an agreement for professional services with the League of California Cities. ILG staff are Cal Cities employees and participate in Cal Cities' benefits package, including both defined contribution and defined benefit (CalPERS) retirement plans, medical, dental, life insurance, transit, flex accounts, vacation time and holidays. Information about the League of California Cities is available at www.calcities.org.
Compensation & Benefits
Salary: This is an hourly position that is eligible to accrue overtime. Hourly wage depends on qualifications and will be approximately $27.00 -$31.00 per hour.
Retirement: California Public Employees Retirement System (CalPERS) 2% at 60 for classic CalPERS members; 2% at 62 for new CalPERS members.
Deferred Compensation: Employees may defer up to $19,500 per year through the League's ICMA/RC defined contribution plan.
Health and Dental: Employees participate in an optional benefit program that includes dental insurance and medical coverage selected from three HMO and two PPO plans.
Life Insurance: Employer-paid $50,000 life insurance coverage for employees. Supplemental employee-paid coverage is available.
Other Benefits: Under employer's optional benefit program, employees may use a portion of their salaries on a pre-tax basis to cover childcare and/or certain health care expenses.
Vacation: Two weeks annually; three weeks after five years of service.
Holidays: Employees receive twelve paid holidays annually.
Sick Leave: Employees earn twelve days annually.
Recruitment/Decision Schedule
Recruitment for the Office Manager/Bookkeeper will be ongoing until the position is filled. The goal is to complete the recruitment process at the earliest opportunity and welcome the new team member on board as soon as possible.