Epiq Global Business Transformation Solutions, LLC
Records Specialist (Legal)
It's fun to work at a company where people truly believe in what they are doing!
Job Description:
Job Position: Records Specialist
Job Type: Hourly
Preferred Shift: 8:30 AM – 4:30 PM (30-minute lunch), M-F, 37.5 hours per week
JOB SUMMARY
Provide maintenance of data, records, and files necessary to provide servicing to the assigned client team or department. This position will perform duties as a specialist relating to the implementation, and management of all aspects of document control and records management throughout the information lifecycle for physical or electronic records.
RESPONSIBILITIES
Responsible for the day-to-day operations of the Records Room.
Participate with other records and information staff in overseeing effective maintenance of records management systems including Interwoven File Creation, RFID File Tagging and Programming, File Retrieval, and Re-Shelving.
Database Management and Maintenance to ensure records are accurately documented and stored.
Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client.
Assure adherence to corporate policies and strategies using the current records management systems.
Ensures compliance with business protocol, regulatory, and best records management practices requirements.
Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval, and archiving of records.
Generate record management reports.
Assist with orientating and training others on the appropriate records management processes and procedures as required by the client.
Perform photocopying, faxing, scanning, and other duties as assigned.
REQUIREMENTS
High School Diploma or GED
1-year file, records, imaging/scanning experience
Familiarity with FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, OpenTEXT DM or similar Records Management Systems
Experience with records management systems including Interwoven File Creation, RFID File Tagging and Programming, File Retrieval, and Re-Shelving.
Strong verbal and written communication skills
Detail-oriented and attention to detail and accuracy
Good organization skills with the ability to manage multiple tasks
Ability to lift or move 40 lbs. or greater
Ability to walk, bend, kneel, stand, or sit for an extended period of time
Successful candidates must be fully vaccinated from COVID-19 as a condition of employment prior to the start date.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.