Quality Coordinator II (Biotech)
Provide office services by implementing administrative systems, procedures, policies, and monitoring administrative activities for Quality.
Responsibilities
- Local Administrator of the Learning Management System. Perform periodic audits of iLearn and work with Managers to complete/update positions specifics (ps) of each employee as needed.
- Create iLearn Training System curricula's PS (positions specifics) for all new hires with Managers guidance and add trainings in the Learning Management System per procedure.
- Maintain the PS (positions specifics) along with Managers approval/decision as needed for each position specific/business unit job responsibility.
- Unlock users within the iLearn Training system.
- Provide the approved Skilled Demonstration Assessment (SDA)/ILT trainings to employees as requested and/or assist in the revision of an SDA.
- Follow procedures for recordkeeping systems and control of documents to send/request records to storage.
- Receive all Quality invoices in TAP and either
- a) code the invoice in TAP for non-PO invoices and then forward for approval or
- b) Create the JDE receipt on the PO and then forward the invoice for approval
- Complete the monthly credit card statement (compiling receipts, coding expenses and obtaining approvals) for all the Quality credit card.
- Create Purchase Orders in JDE for Quality.
- Assist with entering the annual budgets in Hyperion for the Quality dept.
- Support with administrative duties such as travel reservations, hotel, and rental car. Participate in price negotiations.
- Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies, place, and expedite orders for supplies, and verify receipt of supplies.
- Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions as needed.
- Support with the schedule interview for new hires for the Quality department.
- Support with Audit and Inspection activities (backroom, order meals, etc).
- Issue and control QC lab notebooks.
Qualifications
Competencies:
- Teamwork, Adaptability, and Confidentiality.
- Attention to detail and accuracy.
- Ability to work under pressure with multiple tasks and deadlines.
- Ability to work independently as well as with key internal and external constituents.
- Ability to multi-task and integrate project segments.
- Judgment and decision-making ability.
- Strong organizational skills.
- Strong writing and oral communication skills.
- Strong attention to detail and accuracy.
- Computer literacy in Microsoft Word, Excel, and PowerPoint.
Education / Experience:
Associate degree with at least four years of clerical experience or High School Diploma with at least eight years of clerical experience. Proficient in use of email, accurate keyboard skills; knowledge of office management systems (Microsoft Word, Excel, PowerPoint, ACCESS, and Outlook) and procedures; knowledge of administrative procedures; knowledge of basic accounting procedures. Must be able to work independently or collaboratively in a team environment.
Work Environment:
Air-conditioned office environment. Majority of time spent sitting at desk, operating computer.
Physical Demands:
Ability to lift at least 20 pounds, visual and manual dexterity required to perform clerical duties, including operating office equipment, and checking documents for accuracy. Occasional extra hours required to meet project deadlines on an as needed basis.
