Department Administrator (Finance)

This position reports to a department chair in the College of Medicine. In general, positions assigned to this classification must directly supervise two or more regular full-time employees, and otherwise meet the criteria for the Executive exemption under the Fair Labor Standards Act. Additionally, positions assigned to this class must meet the requirements for an Administrative exemption under FLSA by providing administrative leadership on matters of significance with regard to human resources, procurement, budgeting, and/or regulatory compliance. The position is responsible for interpreting university, UMSA, and MSSC policies, ensuring that administrative activities are in compliance with policies and procedures for the conduct of university business. The Department Administrator trains direct reports and support staff throughout their unit/division on administrative procedures and requirements, and serves as a liaison with other administrative departments. This position advises department staff and faculty on administrative matters, and uses considerable discretion and judgment to counsel staff and faculty on appropriate courses of action. This position is responsible for overseeing multiple budget entities (for example, E&G, patient revenue, grants, contracts, auxiliary, stimulus funding, etc.).This position requires a Bachelor's degree in related field and 6+ years of related experience OR equivalent combination of education and experience.

Knowledge, Skills & Abilities

• Demonstrated leadership experience and the ability to partner and build strategic relationships with both internal and external key stakeholders.
• Possesses extensive knowledge of the field's policies, procedures, and practices.
• Demonstrated ability to foster teamwork. Decision-making skills, leadership skills, and detail oriented. Contributes to strategic planning, direction, and goal setting for the department or function in collaboration with senior management.
• Establishes departmental policies, practices, and procedures that have a significant impact on the organization. Ability to lead project teams and consistently meet deliverable deadlines.
• Performs complex tasks typically following established processes. Excellent oral and written communication skills; Excellent project management and organizational skills.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

• Direct all administrative activities of the department in compliance with state, university, UMSA and MSSC rules and regulations.
• Prepare and present the departmental budget and monitors compliance of each cost center within the approved budget.
• Responsible for the personnel management of department staff (interviews, hires, trains, evaluates, counsels, disciplines and terminates employees).
• Coordinate activities of the various divisions within the department.
• Assist faculty members in obtaining and administering research grants.
• Oversee billing, collections, and tracking of accounts payable/receivable for clinical services.
• Oversee clinic operations and services including, but not limited to, clinic budgets, lab services, accreditation surveys, allied health staff, patient issues, medical records, and medical errors.
• Serve on various committees and work groups within the College of Medicine and USF Health.
• Manage the financial administration of auxiliary, grant and contract, patient revenue, overhead, salary rate, concession and related USF Foundation funding sources.
• Serve as an administrative representative for the unit on division, college, campus or university- wide or committees and work groups.
• Develop and implement business and fiscal processes to ensure compliance and good stewardship over University resources. Must remain up-to-date with changes in university, UMSA, MSSC, state, federal or sponsoring agency policies and regulations.
• Coordinate recruitment efforts with hiring managers, serving as liaison with DEO and central HR. Review applicant information, schedule and participate in interviews, facilitate search committee meetings.
• Maintain the unit's Affirmative Action Program, fulfilling reporting requirements and participating in Diversity programs and activities.
• Manages and/or participates in special projects and analysis work, such as physical moves, reorganizations, institutional effectiveness plans, development of unit metrics, and specialized research related to the function of the unit.