Legal Assistant (Finance)

POSITION TITLE: Legal Assistant (Full-Time Regular) (Classified)
REQUISITION #: req8077
DEPARTMENT: City Attorney's Office
LOCATION: CITY HALL
BENEFIT CATEGORY: Classified (Non-CBU) View Classifications & Benefits
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $40,892.00 - 68,154.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $43,000.00 - 54,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 5/15/2025.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check and CJIS fingerprinting/background check required.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) - eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + company contributions - after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary

The City of Fort Collins City Attorney's Office is hiring for a Legal Assistant position who will engage in work related to the administrative processing and preparation of case materials related to traffic enforcement cases and prosecution of other municipal violations, including Camera Redlight/Radar tickets and other administrative assistance to the City Attorney's office.

Preferred qualifications are 3 - 5 years of legal or professional office experience; additional relevant education and/or a notary public license are helpful but not required. This position requires a successful background check and CJIS clearance as part of the conditional offer. If supporting administrative workflow, records and resources, finance and accounting, and technology as well as service expectations and communication for both internal and external constituents appeal to you, we invite you to apply!

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Works in a team office environment within the office of the City Attorney.
• Performs administrative support functions such as schedules meetings, greeting clients /s citizens and respond to telephone inquiries.
• Compose and edit documents and emails for review.
• Provide primary support for municipal court prosecution team.
• Edit various documents received from the City Attorney and legal staff.
• May coordinate, prepare, and monitor documents for the council agenda process on an as-needed basis.
• May maintain legal library, and review, summarize, and code legal memoranda for file.
• Reads and routes incoming mail.
• May act as department liaison for computer technical needs, and department communications.
• Coordinate and maintain various databases and spreadsheets to track work in progress.
• Scan and code documents for electronic filing and retrieval.
• Work closing with the various departments to coordinate and manage municipal court matters.

Management Responsibilities

No

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

• Knowledge of City of Fort Collins Personnel and City Attorney's Policies and Procedures, Colorado Rules of Professional Conduct, City Charter and Code, and Land Use Code.
• Ability to use database, spreadsheet and word processing software.
• Ability to operation general office equipment.
• Basic math skills and bookkeeping skills helpful..
• Working knowledge of legal terminology and litigation procedures preferred.
• Bookkeeping knowledge helpful.
• Proficiency with Word, Outlook and Excel.

Required Qualifications

MinimumPreferredHigh School Diploma or GED High school diploma or general education degree

Experience Requirements

• 3-5 years related legal or professional office experience preferred, or equivalent combination of education and experience.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Certifications/Licenses/Specialized Training

• Notary Public desirable.

The content in this posting was created for recruitment purposes. To view the full job description click the link below.

Legal Assistant

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.

BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.Job Summary

The City of Fort Collins City Attorney's Office is hiring for a Legal Assistant position who will engage in work related to the administrative processing and preparation of case materials related to traffic enforcement cases and prosecution of other municipal violations, including Camera Redlight/Radar tickets and other administrative assistance to the City Attorney's office.

Preferred qualifications are 3 - 5 years of legal or professional office experience; additional relevant education and/or a notary public license are helpful but not required. This position requires a successful background check and CJIS clearance as part of the conditional offer. If supporting administrative workflow, records and resources, finance and accounting, and technology as well as service expectations and communication for both internal and external constituents appeal to you, we invite you to apply!

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
Works in a team office environment within the office of the City Attorney.Performs administrative support functions such as schedules meetings, greeting clients /s citizens and respond to telephone inquiries.Compose and edit documents and emails for review.Provide primary support for municipal court prosecution team.Edit various documents received from the City Attorney and legal staff.May coordinate, prepare, and monitor documents for the council agenda process on an as-needed basis.May maintain legal library, and review, summarize, and code legal memoranda for file.Reads and routes incoming mail.May act as department liaison for computer technical needs, and department communications.Coordinate and maintain various databases and spreadsheets to track work in progress.Scan and code documents for electronic filing and retrieval.Work closing with the various departments to coordinate and manage municipal court matters.
Management Responsibilities

No