Administrative Assistant II (Administrative)
At Elanco (NYSE: ELAN) – it all starts with animals!
As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We're driven by our vision of ‘Food and Companionship Enriching Life' and our approach to sustainability – the Elanco Healthy Purpose™ – to advance the health of animals, people, the planet and our enterprise.
At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.
Making animals' lives better makes life better – join our team today!
Your Role: Administrative Assistant II
As an Administrative Assistant II at Elanco, you will provide critical administrative support to multiple business partners in a dynamic team environment.
While you will have a primary focus in one or more assigned business areas, you will also collaborate closely with colleagues across all business units and the administrative community.
This role is based at Elanco's corporate headquarters in Greenfield, IN, with relocation to the new Indianapolis headquarters in Q4 2025.
Your Responsibilities
Calendaring & Meeting Coordination
Proactively manage daily calendars for multiple business partners, ensuring optimal coordination.
Organize large, complex meetings, including scheduling rooms, arranging equipment, ordering materials, and coordinating catering.
Travel & Expense Management
Arrange complex domestic and international travel, including passports and visas.
Prepare and reconcile complex expense reports, including multi-currency transactions, in a timely manner.
Administrative & Business Support
Build rapport with business partners to understand preferences and execute independently.
Provide direction to non-supported colleagues on basic administrative tasks (calendaring, travel, expenses).
Attend business meetings to understand area priorities and provide seamless support.
Create and edit documents, spreadsheets, presentations, and maintain collaboration sites.
Assist with administrative tasks for pre-boarding and onboarding new employees.
Host external visitors as an Elanco representative.
Serve as backup for other administrative assistants to ensure continuity of support.
Operational Excellence
Adapt quickly to changing systems, programs, and business needs.
Track and complete multiple partner requests accurately and efficiently.
Identify innovative techniques to improve productivity across teams.
Handle additional projects as assigned by the manager.
Attend team meetings, manager one-on-ones, and partner updates regularly.
What You Need to Succeed (Minimum Qualifications)
High School Diploma/GED
Completion of post-offer exam, work simulation, or administrative skills testing (if applicable)
Legal authorization to work in the U.S. (Elanco does not provide visa sponsorship for this role)
What Will Give You a Competitive Edge (Preferred Qualifications)
Strong interpersonal, organizational, time management, and communication skills
High learning agility with ability to retain and track complex information
Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, OneNote, OneDrive), SharePoint, SAP, Zoom, Microsoft Teams, Adobe, and Microsoft Edge
Experience with Concur Travel and Expense Reporting system
Demonstrated ability to prioritize, problem solve, and adapt to changing priorities
Ability to maintain confidentiality in a regulated environment
Strong collaboration skills and ability to work effectively within a team-based environment
Demonstrated initiative, dependability, resilience, and business acumen
Additional Information
Location: Greenfield, IN (HQ), moving to downtown Indianapolis in Q4 2025
Work Environment: In-office hybrid role with collaborative team culture
Don't meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!
Elanco Benefits and Perks
We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging employees to pursue our shared purpose. Highlights include:
Two weeklong company shutdowns (summer and year-end)
8-week paid parental leave
Generous PTO and holiday schedule
Competitive 401K match (up to 6%)
Annual bonus opportunities
Flexible work arrangements and wellness initiatives
Employee resource groups and career development programs
Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status
