Program Coordinator - Biofuels (Project Management)

Essential Tasks for the Program Coordinator - Biofuels:Program Coordination & Administrative Support:
- Support the implementation and tracking of certification and compliance programs in the biofuels sector.
- Maintain accurate records and documentation in alignment with industry standards and internal protocols.
- Coordinate with internal departments to gather required documentation, updates, and status reports.
- Coordinating daily operations of biofuels programs, including scheduling, tracking milestones, and reporting progress.
- Assist in preparing and updating client-related documents, reports, and project timelines.
- Ensure timely data entry and recordkeeping within program tracking systems and databases.
- Assist with the development and submission of proposals, reports, and documentation related to initiatives in the biofuels sector
- Perform administrative tasks related to program budgeting, invoicing and procurement
Client Communication:
- Serve as a point of contact for clients regarding documentation requests, scheduling, and general inquiries.
- Respond to client questions in a timely and professional manner.
- Follow up with clients to collect outstanding documentation or approvals as needed.
- Ensure a smooth client experience by supporting efficient communication between clients and technical teams.
Compliance and Documentation:
- Review submitted documents for accuracy and completeness.
- Ensure proper archiving and version control of program documentation.
- Stay up to date with regulatory and procedural changes relevant to biofuels certification and compliance services.
- Monitor compliance with local, national and international regulations
Reporting and Data Management:
- Assist in compiling program metrics, status updates, and performance indicators for internal and client reporting.
- Support the creation of monthly or quarterly program reports.
- Maintain and update Excel trackers, internal databases, and CRM tools.
Internal Collaboration:
- Collaborate with program managers, Program Coordinator - Biofuelss, and technical staff to coordinate service delivery and resolve operational issues.
- Participate in internal meetings, taking notes and following up on action items as needed.
- Suggest process improvements to increase efficiency and accuracy in program coordination.
None - Essential Tasks for the Program Coordinator - Biofuels:
- Support in the creation and formatting of internal training materials and client-facing templates.
- Attend virtual team meetings, training sessions, or knowledge-sharing events to stay informed about industry trends and company updates.
- Perform other related duties assigned to support the team's operational goals.