Sr Accounting Clerk (Finance)

Position Overview

Stella-Jones is seeking a highly organized and proactive Accounting / Office Clerk to handle a variety of essential administrative and operational duties. This role is key to ensuring smooth day-to-day operations within the office and plant, and requires attention to detail, effective communication, and a strong sense of teamwork.

This position is opening due to an upcoming retirement and is an office-based role located at our plant in Silver Springs.

Key Responsibilities.

• Reception Duties:
• Greet guests and ensure a welcoming environment.
• Manage phone calls, redirecting as necessary.
• Issue Personal Protective Equipment (PPE) to employees and visitors as needed.
• Inventory Management (via SAP Software):
• Handle inbound receiving, cut cards, and treat charges.
• Assist with cycle counts and participate in annual inventories.
• Process and manage inventory transactions within the SAP system.
• SKU Management:
• In cases of missing SKUs, work with Account Reps to generate them or coordinate with the Master Data department to create/modify SKUs.
• Month-End Transactions:
• Enter month-end data into spreadsheets, review results with Chris & Randy, and ensure final numbers are approved and submitted to corporate.
• Contractor Training:
• Provide training for contractors when the EHS Supervisor is unavailable.
• Communication & Radio Coordination:
• Communicate over the radio to direct forklifts for offloading delivery trucks or request employees to report to the office.
• Firewood Operations:
• Schedule appointments for firewood deliveries, issue necessary PPE, measure loads, and process payments.
• Flag Maintenance:
• Replace flags when worn or tattered and ensure proper disposal.
• Business Licenses:
• Request and track business licenses as needed.
• Purchase Orders:
• Enter, distribute, and track purchase orders and deliveries.
• Uniforms:
• Serve as the main point of contact for any uniform-related issues.
• Trash Bin Management:
• Schedule trash bin pickups and dump-and-returns with Walker Lake Disposal as needed.
• File Management:
• Maintain and organize office files, packing up old files from the previous year and setting up new folders.
• Office Maintenance:
• Keep the office tidy and organized, ensuring that sand and debris from the winter months are swept and vacuumed regularly.
• Team Collaboration:
• Work closely with Terri and all department heads to ensure smooth operation of daily tasks and help achieve company goals.

Required Skills and Qualifications:

• Strong organizational and multitasking abilities.
• Proficient in SAP or similar inventory management systems.
• Excellent communication skills, both verbal and written.
• Ability to work independently and as part of a team.
• Basic knowledge of PPE and safety protocols.
• Strong attention to detail and accuracy, especially when handling transactions and data.
• Flexibility to adjust to workflow demands, especially during peak times such as Month-End and Inventory periods.

Work Hours:

8 hours a day, with potential overtime required during busy periods (e.g., Month-End, Inventory).