Senior Accounts Payable Coordinator (Project Management)
The salary for this position starts at $18.05. We take into consideration an individual's background and experience in determining salary; therefore, base pay offered may vary considerably depending on job-related knowledge, skills, and experience. The compensation package includes a wide range of other benefits and earned time off that vary depending on part-time or full-time status.
1. Job Summary:
The Senior Accounts Payable Coordinator is responsible for the accounts payable functions for the Association. This includes vendor payments, processing and properly accounting for invoices and overseeing general Accounts Payable workflow.
2. Essential Functions:
Manage invoices processed through the automation software including checking for approvals, timeliness, capturing discounts, double checking account codes and entering invoices for payment. Includes individual, recurring and centralized invoices. Troubleshoot exceptions in workflow to determine appropriate solution.
Prepare 1099-MISC and 1099-NEC reports and obtain vendor W-9 as needed to support vendor tax identification numbers.
Print and distribute paper check payments. Process electronic payments and communicate remittance information to vendors.
Work with vendors and team members to resolve invoice discrepancies and reconcile monthly vendor statements. Investigate vendor issues or concerns and coordinate with appropriate branch/camp. Administer corporate purchasing card program and out of pocket reimbursement systems. Assist with the development of policies and procedures, creating efficiencies and implementing best practices.
Advise team members on recommended methods for processing invoices and making vendor payments.
Assist with account reconciliations and preparation for the annual audit.
May provide work direction to the Accounts Payable Coordinator.
3. Relationships:
This position reports to the Senior Director of Accounting who reports to the Vice President of Finance. The incumbent will interact closely with both branches and outside venders.
4. Qualifications:
Required
Bachelor's degree in Accounting or related field, OR 4 years of equivalent applicable work experience
Familiarity with a wide range of computer and PC based applications
Accurate and detail oriented
Effective time management skills and the ability to multi-task
Ability to prioritize and meet deadlines
Ability to communicate effectively in both written and oral forms
Preferred
1 year of related experience (Accounts Payable strongly preferred)
Experience with Microsoft Great Plains software
5. Work Conditions:
Must be able to work on a computer for extended periods of time.
6. Additional Notes:
This job description represents the major functions of the position but is not intended to be all-inclusive. The incumbent is also responsible for taking direction from the Senior Director of Accounting, Vice President of Finance and Executive Vice President of Operations and Finance or their representatives in completing projects or performing duties deemed necessary for the branch or Association.
Diversity, Equity and Inclusion Pledge
The Y of the North is committed to the work and everyday practices of eliminating disparities and eradicating of unjust systems to become a multicultural, anti-racist and anti-oppressive organization. YMCA of the North team members and volunteers must exemplify the association's mission, vision and values of caring, equity, honesty, respect and responsibility.
The YMCA of the North continues to develop plans and strategies to ensure team members and volunteers reflect the demographics of the communities we serve. We will continually conduct institutional racism and oppression review of our policies, procedures and practices in recruitment and selection; compensation and benefits; professional development and training; promotions; transfers; layoffs; terminations; and the ongoing development of a multicultural, anti-racist and anti-oppressive work environment and culture that promotes equity and respect for the human dignity of all. We value and respect this diversity and choose to be inclusive through our acceptance of all.
