Conference and Events Planner (Finance)

This Conference & Events Planner is responsible for the campus wide scheduling, planning, and implementation for meetings, events, and conferencing on the USF Sarasota-Manatee campus. The Conference & Events Planner fosters partnerships with campus wide staff, faculty, technical services staff, coordination with student staff, facilities, public safety, and the catering department. Reporting to the Associate Director of Event Management, this position will aid in the planning of all facets of USF Sarasota-Manatee events primarily occurring on campus but occasionally at off-site venues as well. The position will oversees logistics for conferences and events, including but not limited to the arrangements for registration, facilities set up, audiovisual equipment, security, parking and transportation.This position requires a Bachelor's degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field, with two years of experience in related positions; or a Master's degree in the fields listed above; or an equivalent combination of related education and experience.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Schedules and manages the on campus space reservation process. Including scheduling space in 25Live, creating draft cost estimates, and confirming space reservations with campus hosts once approved by the Associate Director of Events Management.

Coordinates event planning efforts with on campus event hosts to ensure the overall success of the on campus event. Plans, schedules, and monitors logistical activities for the event, including set ups, break downs, audiovisual, security, parking, and equipment needs.

Provides on-site management for events, ensuring spaces are set up accordingly in advance of the event and that the needs of the campus host are met. This may require being on campus early mornings, nights, and weekends.

Runs the daily event report and distributes to partners. Attends the weekly event meeting and will report out to the campus partners on events to prepare for the upcoming month of activities.

Assists Associate Director of Event Management on full service planning of signature campus events

Performs other duties as assigned