Community Relations-Social Development Commission
Program Assistant (Finance)
Serve as the first point of contact for the department.
Assist the Program Manager and staff by understanding all programs, objectives, and outcomes.
Performs outbound recruitment and/or follow-up calls to applicants for information sessions, enrollment, and orientation with excellent customer service.
Assist with compilation of data and preparation of reports (i.e. weekly, quarterly, monthly, annual) using Microsoft Office programs such as Outlook, Word, Excel, Powerpoint, etc.
Responsible for records management, creating permanent files, auditing and maintaining files, which include supporting documentation for program approval and other vital documents. Ensuring applications and other forms are complete and legible.
Assist with data entry into all systems related to the program or agency for data tracking and performance.
Cross-reference database records against paper records to verify the accuracy of specific data.
Assist staff in writing correspondence about outreach events, program acceptance, and other vital communications.
Prepare, edit, and proofread documents/or confidential documents.
Organize and schedule meetings, appointments, on-site outreach events, and home visits.
Conduct research to create presentations.
Attend meetings and workshops as assigned, taking minutes capturing relevant information. Prepare and email minutes to the manager and relevant staff for review.
Maintaining equipment inventories.
Responsible for submitting requisitions to place orders for supplies using a web-based program.
Performs special projects and other related duties as assigned.