Payroll Coordinator (Finance)
With a network of nearly 200 branches, Loomis armored transportation, cash management centers, and cash inventory vaults keep cash flowing throughout financial institutions and retail businesses across the US. Loomis prides itself on providing employees with opportunities for career advancement and job satisfaction. In fact, many of our company's managers, vice presidents, and corporate executives started out in the branches as driver/guards and tellers. Our work can be challenging, but the thousands who have stayed with our company for decades will tell you that if you have the desire to learn and the drive to succeed, Loomis is the place to be. Come join our team!
The Payroll Coordinator at Loomis is responsible for the preparation, entry and auditing of all records required to ensure an accurate and timely processing of multi-state payrolls on a cyclical basis. The Payroll Coordinator facilitates the end-to-end payroll process, following all Federal, State, District and local laws, company policies and procedures in association with payroll processes. The Payroll Coordinator will ensure the collection of documentation needed for all associated processes, computes wages, and investigates any payroll issues or discrepancies. . This role is located in our Houston, TX Corporate office and reports to the Payroll Supervisor.
This is a non-supervisory level position that will work in coordination and as a part of the Loomis Payroll team.
POSITION RESPONSIBILITIES
Duties will include but may not be limited to the following:
• Review, audit and process timesheets and records, auditing final timesheets against the weekly/biweekly payroll report.
• Calculate and input salary adjustments, coding, timesheet corrections and other modifications as needed.
• Reconcile outstanding list of payroll checks, as needed.
• Reconcile payroll State and Local taxation, and YTD adjustments.
• Audit payroll entries and processes of team members for checks and balances.
• Prepare reports for verification process and balancing between WFM and Payroll module for time and attendance accuracy.
• Maintain electronic filing systems and purge payroll records according to established department procedures.
• Setup and process biweekly and weekly payrolls.
• Process special payroll transactions such as corrections, replacements, final paychecks and retroactive pay as appropriate.
• Set up both statutory and voluntary deductions for direct deposits, tax withholdings, certificated and classified union dues and other assigned deductions.
• Responsible for weekly/biweekly/monthly/quarterly reporting on Payroll activity.
• Process wage assignments, garnishments and other withholding orders as directed by the court or taxing authorities.
• Communicate with branch management personnel and HR partners to resolve payroll issues, researching information and explaining various policies, procedures and regulations and requirements affecting pay.
• Respond to employee requests for clarification on pay, deductions and adjustments.
• Other duties as assigned.
REQUIRED SKILLS AND ABILITIES
• Prepare and maintain accurate payroll records.
• Strong math and analytical skills.
• Ability to work in a fast-paced work environment, managing a variety of tasks simultaneously with efficiency, with a large and diversified workload and challenging situations.
• Capable of maintaining focus with continuous interruptions.
• Intermediate knowledge of Microsoft Word, Outlook and OneNote.
• Advanced proficiency in Microsoft Excel, including VLOOKUP, Pivots and complex formulas.
• Able to establish priorities, work independently, and proceed with objectives with limited supervision.
• Strong interpersonal skills with the ability to maintain relationships and interact professionally with branch management and employees.
• Effective and professional communicator, both verbal and written, with teammates as well as for groups and individual employees.
• Be well organized and detailed oriented.
• Understand and interpret rules, regulations and written standards.
• Maintain in confidence sensitive payroll information with respect to employee privacy.
EDUCATION AND EXPERIENCE QUALIFICATIONS
• Associates Degree in Accounting, Business, Finance or related field.
• 3-5 years of increasingly responsible payroll experience in all areas of payroll practice.
• Subject Matter Expert experience in multiple payroll processing systems, Dayforce preferred
• Current, working knowledge of payroll, tax and labor laws, and other relevant legislation
• CPP Designation, preferred
ESSENTIAL JOB FUNCTIONS
• Sustained sitting for an 8-10 hour workday
• Clear vision for computer and printed materials
• Ability to move safely throughout an office building setting
• Ability to communicate effectively via speech, hearing and writing
• Ability to use a computer keyboard and mouse with accuracy and speed
• Lifting of paperwork, no greater than 10 lbs.
• Must be able to work in an environment with moderate noise while surrounded by teammates
Loomis is an Equal Opportunity Employer and Drug Free Workplace. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
