Temporary Administrative Assistant (Administrative)
Temporary Administrative Assistant - Safety Unit
Nature of Work: To provide general office support and assistance to the City of Ann Arbor Safety Manager and Safety Unit in the coordination, implementation, and support of the occupational safety and health programs and projects.
Starting Hourly Rate: $18.67
Essential Duties:
- Assist with and support safety and initiatives.
- Support safety and health training objectives and recordkeeping.
- Maintain and update records and databases related to the safety program and write reports as necessary.
- Assist with the identification of safety and health goals and objectives and provide support for the development of corrective action processes.
- Assist in accounting functions for the department.
- Coordinate, attend, and participate in safety meetings.
- Schedule and coordinate meetings, unit events and other activities, including the recording of meeting minutes, when applicable.
- Establish and manage administrative calendars, deadlines, and procedures.
- Define, plan, execute, and coordinate administrative projects based on unit directives, City policy and applicable State and Federal laws within a specified time frame.
- Perform other related duties as assigned.
Required Qualifications:
- High School diploma or GED Equivalent
- At least 1 year of office experience/customer service or related field
- Strong writing and editing skills required
- Must be able to maintain confidentiality and accuracy
- Demonstrate outstanding customer service. Communicate tactfully and positively with the public and employees
- Ability to coordinate multiple projects and meet critical deadlines in a timely and accurate manner
- Must be organized and schedule work effectively while working under limited supervision
- Demonstrate strong interpersonal skills
- Must have experience working with computers and software applications used in business settings (e.g., MS Office Suite, Excel, PowerPoint, and Access)
- If hired, candidate is required to be fully vaccinated against Covid-19 no later than their start date or have a City of Ann Arbor approved medical / religious exemption.
Work Schedule:
Position is a full-time position but may consider a part-time schedule as well. This position can be a hybrid position that will allow a mix of working in the office and telecommuting. Length of the position is six months.
Physical Requirements:
The physical demands described here are representative of those that may be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Positions in this class typically require: reaching, lifting, grasping and repetitive motions.
Individual must be able to either hear, talk, or see.
Move and lift light objects less than 20 lbs. such as mail, files, and supplies.
Operating office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time.
See job description
