Invoicing Clerk (Finance)
Position Summary:
Calculate and prepare accurate and timely invoices of shipments to assure a timely cash flow from customers and provide management with detailed sales reports on all locations. Assists the Accounting Department by performing the following duties:
Principal Responsibilities:
• Calculate and process shipping documents for the automated invoicing system of all-round stock by matching shipping documents to order files, verifying quantities, and prices.
• Prepares timely and accurate invoices for daily mailing or EDI invoicing to customers.
• Audit invoices against purchase orders and research discrepancies.
• Reconciles report discrepancies and problems.
• Processes credit requests from sales department in a timely manner.
• Assist with month-end close, reports, etc.
Qualifications:
• Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Six months to one-year related experience and/or training; or an equivalent combination of education and experience.
• Manufacturing experience is preferred.
Knowledge, Skills, and Abilities:
• To perform this job successfully, an individual should be proficient in using email, spreadsheet, database, word processing, and presentation software.
• This position requires knowledge of FOB points, state tax laws and rates, EDI, computer keyboard operation, and the use of a ten-key calculator.
• Ability to apply common-sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group settings to customers, clients, and other organizational employees.
