Senior Executive Assistant (Finance)

Company

Federal Reserve Bank of Boston

As an employee of the Boston Fed, you will work to promote sound growth and financial stability in New England and the nation. You will contribute to communities, the region, and the nation by conducting economic research, participating in monetary policy-making, supervising certain financial institutions, providing financial services and payments, playing a leadership role in the payments industry, and supporting economic well-being in communities through a variety of efforts. The Boston Fed is one of 12 Reserve Banks and we serve all or parts of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont. Our mission is accomplished through our Bank's values: diversity, equity and inclusion, innovation, integrity, and leadership.

A requirement of this position is that the employee must be fully vaccinated against COVID-19 or qualify for an accommodation from the Bank's vaccination policy; individuals who are unable to be vaccinated due to a medical condition or sincerely held religious belief may request an accommodation from the Bank.

This job is eligible for a hybrid schedule with some on-site work expected.

The Federal Reserve System (“the Fed”), or the central bank of the United States, works as twelve Federal Reserve Banks and the Board to support the soundness of the U.S. economy through setting monetary policy, fostering financial stability and serving communities, among several other areas of focus. 

As part of the Central Bank of the United States, the Boston Federal Reserve (“the Bank”) works to promote sound growth and financial stability in New England and the nation. The Bank contributes to communities, the region, and the nation by conducting economic research, participating in monetary policymaking, supervising certain financial institutions, providing financial services and payments, playing a leadership role in the payments industry, and supporting economic well-being in communities through a variety of efforts.

The Supervision, Regulation, and Credit department is looking for an experienced Senior Executive Assistant to provide high level administrative support, including scheduling, travel arrangements, meeting preparation, and editing documents, to the Executive Vice President over the department, the Vice President who is leading the System's Supervision FinTech initiative, and other department leadership as needed. This position also supports departmentwide events and meetings such as Town Halls and Officer and Manager meetings and performs other administrative work for the department as needed. This role also serves as the Secretary to the Department's Diversity Committee. This role is a critical component to our department's success, and requires sound judgment, an eye for accuracy, and discretion in handling confidential information. The Senior Executive Assistant will be expected to juggle multiple projects and initiatives simultaneously and to communicate effectively with senior management and anticipate their needs. Candidates should possess strong communication, analytical skills, attention to detail, technical skills, and problem-solving skills. This is an excellent opportunity for a confident, results-oriented, and forward-thinking self-starter.

Responsibilities:

• Use good judgment to handle complex calendar and scheduling for multiple officers by maintaining Outlook calendars, coordinating, and scheduling appointment requests, setting up meetings, preparing meeting materials, and effectively handling all requests and monitoring resolution/follow-up
• Coordinate travel arrangements by identifying travel options, booking the reservations, ensuring arrangements comply with Bank policies, providing follow-up on special travel requests and preparing travel itineraries and expense reports
• Read, prioritize, and respond, as appropriate, to a constant stream of email messages and documents; compose and edit correspondence with very high standards for tone/etiquette, grammar, spelling and document formatting and while maintaining the highest level of confidentiality
• Collect data, format and proofread reports, draft Word documents, PowerPoint presentations, and Excel documents with input from the officer; organize briefing materials for System meetings and external meetings
• Coordinate department meetings including sending invitations, collecting, and consolidating documentation, and sending any follow-up materials as needed
• Serve as the Secretary to the Department's Diversity Committee including scheduling meetings and creating and distributing agendas and meeting minutes
• Ensure timely and accurate distribution of communications and effectively multi-task and manage competing demands
• Develop positive relationships with local and Fed System colleagues, as well as external constituents
• May participate in special projects and other duties as required

Qualifications:

• Bachelor's degree preferred
• At least 5 years of experience providing administrative support to Executive and/or Senior Leader
• Strong technical proficiency and knowledge of computer hardware and software, including iPhone, Microsoft Office Suite of programs, Windows, Visio, SharePoint; Adobe Acrobat and a strong user of collaboration tools, such as SharePoint site, Microsoft Teams, sharing documents
• Excellent organizational skills, with experience prioritizing work in a fast-paced environment with multiple and conflicting interests
• Excellent interpersonal, analytical, and communication skills
• Experience and comfort with working independently as well as collaboratively to manage tasks to completion
• Demonstrated good judgment to seek help from manager or raise issues appropriately
• Consistently focused on providing high level of service and collaboration with the Shared Services team while maintaining the utmost level of confidentiality all times
• Strong skills in collaboration, emotional intelligence, accountability, innovation

This position requires access to confidential supervisory information, access to which is limited to "Protected Individuals" as defined by regulation of the Board of Governors of the Federal Reserve System. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and lawful permanent resident aliens (also known as "green card holders") who are eligible for and seeking United States citizenship within the requisite timeframes.

The Federal Reserve Bank of Boston is committed to a diverse and inclusive workplace and to provide equal employment opportunities to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.

All employees assigned to this position will be subject to FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.

The above statements are intended to describe the general nature and level of work required of this position. They are not intended to be an exhaustive list of all duties, responsibilities or skills associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

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